University of San Francisco (USF) is looking for an skilled Program Assistant IV within the College of Arts and Sciences. The Program Assistant IV will provide full-time secretarial support services to the department consisiting of full- and part-time faculty. This role reports into Associate Dean for Social Sciences will support the Graduate Program in Urban and Public Affairs 50% of the time, and the other 50% of time will support the Engage SF initiative within the McCarthy Center for Public Service and the Common Good.
Resumes are being looked at immediately and qualified candidates will be considered.
The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco’s first university, and its Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.”
A temporary position is an excellent opportunity to gain industry experience or get your foot in the door with an employer. It’s a great way to network, pick up new skills and expand your resume.
Come work for us! We offer competitive pay, as well as SF Health and Sick benefits and 401(k) upon meeting the eligibility requirements
- Organizes work and sets priorities, and manages Program Office under the general guidance of the Program Director.
- Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
- Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
- Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Program academic policies and procedures.
- Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
- Handles confidential, sensitive materials relating to faculty, student and other issues.
- Provides administrative support for professional and scholarly activities of the faculty.
- Hires, trains and supervises student assistant(s).
- Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software. Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.
- Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.
- Performs other duties as assigned.
- Post high school education preferred
- 3 years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.
- Additional Knowledge, Skills and Abilities:
- Must be able to work independently without close supervision and as a member of a team.
- Ability to handle diverse situations and meet demanding deadlines.
- Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.
- Knowledge of standard office procedures and functions.
- Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.
- Experience in student services/student advising preferred.
- Ability to maintain confidentiality.
- Ability to word process with speed and accuracy.
- Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.
- Must have or quickly develop an understanding of academic policy and administrative operations.
- Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.
- Previous experience in an educational, multicultural setting preferred.
- Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.
Temporary positions aren’t listed on the USF careers website. Interested parties can send their resume and cover letter to Brigid Torres at email@example.com or contact Karin Cotterman (firstname.lastname@example.org), Rachel Brahinsky (email@example.com) with questions.