Student Trainee 


Agency contact information
·        1 vacancy – Phoenix, AZ
·        1 vacancy – San Francisco, CA
·        1 vacancy – Minneapolis, MN
·        1 vacancy – Newark, NJ
·        1 vacancy – New York, NY
More Locations (4)
Work Schedule is Full-Time, Excepted Service – Temporary NTE 09/30/2016
Opened Thursday 3/31/2016 (0 day(s) ago)
Closes Monday 4/4/2016 (4 day(s) away)
·        Salary Range
$22,502.00 to $36,740.00 / Per Year
·        Series & Grade
·        Promotion Potential
·        Supervisory Status
·        Who May Apply
Students who are currently enrolled or accepted for enrollment on at least a half-time basis at a qualifying educational institution in a certificate, degree, or diploma program.
·        Control Number
·        Job Announcement Number
Job Overview

Job Overview


This is an excepted service appointment under the Pathways Intern Program. This appointment may be extended depending on the organization’s needs and funding.

To be eligible for consideration for this position ALL of the following requirements must be met:

  • You must be enrolled or accepted for enrollment as a degree (diploma, certificate, etc.) seeking student in an accredited high school or State approved home school, technical or vocational school, 2 or 4-years college or university, or graduate or professional school, with at least half-time course load.
  • You must meet student eligibility for the duration of the appointment. Students graduating this spring and not continuing in another degree seeking program are NOT eligible.
  • Transcript and proof of current student status is required with your application. Official transcript and proof of summer and/or fall enrollment will be required before appointment.
  • You must have at least a 2.0 Cumulative Grade Point Average. This must be verifiable by the transcripts you submit with your application.
  • You must be a US Citizen and at least 16 years of age.
  • Intern Not-To-Exceed (NTE) Appointments are not eligible for promotion.
  • If selected, you must successfully complete a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. A background investigation may also be necessary depending on the length of your appointment.

Salary range listed reflects base general schedule pay. Applicable locality pay will be added based on duty location. Locality pay tables available at OPM General Schedule Pay Tables 2016 (


The Student Trainee positions may be assigned to the Office of Community Planning and Development. Some positions may be filled in other Program Offices depending on funding and allocations.

The incumbent of this position is a participant in the Pathways Intern Program, and as such, performs clerical functions in support of the higher graded staff in the Branch or Division to which assigned. The duties of this position are designed to provide an opportunity for the incumbent to improve their office skills under the direction of the supervisor and/or mentor. Clerical support duties are varied depending upon organizational needs and may include any combination or all of the following:

  • Receiving visitors and phone calls; composing routine correspondence, such as replies to requests for general information, or completion of standard form letters;
  • Establishing and maintaining office filing systems covering varied subject matter;
  • Arranging conferences and meetings, which include scheduling space, preparation of materials, notification of participants, greeting and signing in guests, etc;
  • Using personal computers with standard office software and HUD-specific programs to prepare letters, logging incoming correspondence and applications, performing calculations, completing forms, preparing, retrieving and updating standard reports, maintaining tracking systems, etc; copying, collating and assembling documents;
  • Opening and distributing mail; requisitioning office supplies and service calls for office machines; serving as backup for other office support staff; and
  • Assisting on special projects.

Travel Required

  • Not Required

Relocation Authorized

  • No
Job Requirements

Job Requirements

Key Requirements

  • Must meet student eligibility requirements to be considered.
  • All required documentation must be submitted to be considered.
  • Selective Service Registration if you are a male born after 12/31/1959.
  • You must be a U.S. Citizen to apply for this position.
  • More than one position may be filled per location.
  • Entrance on duty time periods will be May and June 2016.


GS-03: Applicants must have completed one (1) full academic year of creditable post-high school education; or at least six (6) months of general experience as described below.

GS-04: Applicant must have completed two (2) full academic years of creditable post-high school education; or at least one (1) year of general experience as described below.

GS-05: Applicant must have completed four (4) full academic years of creditable post-high school study leading to a bachelor’s or equivalent degree; or at least one (1) full year of specialized experience. Specialized experience is described as experience performing administrative, secretarial, or clerical duties to include reviewing and controlling mail, reviewing incoming and outgoing correspondence, and establishing and maintaining office records.

General Experience: Progressively responsible clerical, office or other work that indicates the ability to perform the duties as described for this position. Any claimed experience must be verifiable by information in your resume/application.

Combining Education and Experience: Education and experience may be combined to meet the above grade level requirements. To combine your education and experience, you must convert each to a percentage, and then add the percentages. The combined total of your percentage of education and experience must equal at least 100% in order to qualify. Additional information on qualification requirements is outlined in the OPM Qualifications Standard Handbook of General Schedule Positions. It is available for your review on OPM’s website at US OPM Qualifications StandardsEducation: One (1) year of education is defined as two (2) semesters (30 semester hours or 45 quarter hours). The education must have been obtained in a high school/GED whose curriculum has been approved by a state or local governing body, or a home-school curriculum; and any accredited technical or vocational school, 2- or 4-year college or university, a graduate or professional school, or a post-secondary home-school curriculum. Unofficial transcripts are required with your application for qualifications determinations. (Official transcripts will be required before appointment should you be selected.)

Applicants may refer to the U.S. Department of Education’s Institutional Accreditation System to determine whether their school/program is accredited: Accredited Schools Listing

Security Clearance

Not Applicable
Additional Information

Additional Information

What To Expect Next

Once the job announcement has closed, Human Resources will assess your experience and education, and refer qualified applications to the hiring manager for further consideration and/or interviews. You may check the status of your application for this position at any time by logging onto the USAJOBS “My Account” tab and clicking on “Application Status.” In order to receive status change notification emails through USAJOBS, the appropriate “Notification Settings” must be activated in your USAJOBS “My Account” profile. If you provide an email address that is inaccurate, or if your mailbox is full or blocked (e.g., spam blocker), you may not receive important communication that could affect your consideration for this position. Please notify us if your contact information changes after the closing date of the announcement.


You may be eligible for Federal Health Benefits if you are working a full-time schedule for at least 90 days. 

Employees on temporary appointments are not eligible for promotions.

You will be eligible for sick leave and transit subsidy. If your appointment is for 90 days or more, you will also earn annual leave (vacation/personal leave).


Other Information

  • Temporary employees with appointments less than 6 months are not in the bargaining unit.
  • Fair Labor Standards Act (FLSA): Non-exempt.
  • The duration of a Pathways appointment is a trial period.
CONDITIONS OF EMPLOYMENT: If selected for this position, you will be required to:
  • Enter into a written Participant Agreement that clearly identifies expectations, a general description of duties, evaluation procedures, work schedules and minimum eligibility requirements for continued employment.
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment. This form is not required for the application phase; it will be sent to candidates after tentative job offer.
  • If you are a male applicant born after December 31,1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
  • If appointment is extended, successfully complete a background investigation. Failure to meet these requirements will be grounds for termination of the Intern at agency discretion.
HUD employees are prohibited under Section 7501.104, 5 Code of Federal Regulations from directly or indirectly owning, acquiring, or receiving: – Federal Housing Authority debentures or certificate of claim; – Financial interest in a project, including any single family dwelling or unit subsidized by HUD, or which is subject to a note or mortgage insured by HUD; – Section 8 subsidies to or on behalf of a tenant of property you, your spouse, or a dependent child owns. The following are exceptions to the Section 8 prohibition: – The employee, or the employee’s spouse or minor child acquires, without specific intent as through inheritance, a property in which a tenant receiving such a subsidy already resides; – The tenant receiving such a subsidy lived in the rental property before the employee worked for the Department; – The tenant receiving such a subsidy is a parent, child, grandchild, or sibling of the employee; – The employee’s, or the employee’s spouse or minor child’s, rental property has an incumbent tenant who has not previously received such a subsidy and becomes the beneficiary thereof; or – The location of the rental property is in a Presidentially declared emergency or natural disaster area and the employee receives prior written approval from an agency designee.
This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.
·        Additional Duty Location Info

Additional Duty Location Info

o   1 vacancy – Phoenix, AZ
o   1 vacancy – San Francisco, CA
o   1 vacancy – Minneapolis, MN
o   1 vacancy – Newark, NJ
o   1 vacancy – New York, NY
o   1 vacancy – Portland, OR
o   1 vacancy – Philadelphia, PA
o   1 vacancy – San Juan, PR
o   1 vacancy – Seattle, WA
How to Apply

How to Apply

The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying online poses a hardship, please contact us by noon ET on the announcement’s closing date. If you are experiencing system issues with your application, please contact the Help Desk at or at 866-656-6831 and/or the USAJobs Help Desk. The Help Desk is available to assist you during business hours (normally 7:00 a.m. – 7:00 p.m. (ET)Monday – Friday).

Step 1 – Create or Upload a resume with USAJOBSWe suggest previewing the online questions that you will answer. (Preview is available in the Qualifications and Evaluation section of announcement). You need to ensure your resume supports your responses to these questions.

Step 2 – Apply Online. Click “Apply Online.” You will be directed to USAJOBS where you must select a resume. If you have documents uploaded to USAJOBS, you may select those you wish to submit as well. After selecting a resume (and documents, if applicable), click “Apply for this position now!” and follow the prompts to register (if you haven’t already done so), answer the online questions, and submit all required documents. You will have the opportunity to submit documents via three different options: 1.) Download from USAJOBS, 2.) Upload from your computer, or 3.) Fax. You can update your application or documents anytime while the announcement is open. To do so, log into your USAJOBS account and click on “Application Status.” Click on the position title, and then select “Apply Online” to continue.

How You Will Be Evaluated

Your resume and/or supporting documentation will be verified during the review process. If your resume/application and required student documentation do not support your questionnaire answers, you may be considered ineligible for the position. Please follow all instructions carefully. Errors or omissions may affect your consideration for employment.

If you meet all requirements for the position, you may be referred to the hiring manager for consideration and may be called for an interview. Qualified applicants eligible for veteran’s preference will be referred and considered ahead of non-veterans. Please see the How to Apply section for required veteran documentation.

We recommend that you preview the online questions for this announcement before you start the application process 
To preview questions please click here.

Required Documents

Required Documents

  • Resume: A resume describing your job-related qualifications is required and must be in English. It must contain your full name, address, phone number, the last four digits of your Social Security Number, a detailed description of your duties and the dates you performed them (MM/DD/YY), as well as your work schedule and salary.
  • Completed online self-assessment questionnaire.
  • Education Documentation: Submit an unofficial copy of your transcripts and proof of enrollment. An official transcript will be required if you are selected as well as proof of continued enrollment for the summer and/or fall semesters. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency; more information may be found by reviewing the Higher Education Minimum Qualification Requirements.
  • Veterans Preference: To apply veteran’s preference you must submit the following proof of eligibility:
1.    Five Point Preference: DD Form 214 showing dates you served, type of discharge, and any campaign badges or expeditionary medals you may have earned.
2.    Ten Point Preference: DD Form 214, as described above, and supporting documentation as listed on the Standard Form 15 (application for 10-Point Veteran’s Preference). An Application for 10-Point Veterans Preference visit OPM Forms SF-15.
3.    If you are currently serving on active duty. A statement of service from your unit identifying the branch of service, period(s) of service, campaign badges or expeditionary medals earned, and the date you will be separated or be on approved terminal leave. If selected for this position, your preference will be verified using your separation DD Form 214, as described above. For more information about Veteran’s Preference, please visit OPMs Veterans Services – VetGuide
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