San Francisco Afterschool for All Newsletter- May 2013
Welcome to the newsletter of the San Francisco Afterschool for All (AFA) effort. Through our quarterly newsletters, we aim to provide afterschool stakeholders– including staff members, parents, school personnel, funders, trainers, and others–with a sense of what is going on in the afterschool world of San Francisco.
Inside This Newsletter
Afterschool for All Advisory Council
Afterschool for All Advisory Council News
AFA Town Hall a Success!
On May 10, nearly 150 San Francisco out of school time (OST) providers convened for the first-time ever Afterschool for All Town Hall: Making the Most of Out of School Time for K-12 Youth, hosted by City College of San Francisco. The purpose of the event was threefold: to gather feedback from participants about needs, challenges and possible solutions to challenges in the OST field (to be used by the AFA Council to plan future directions), to familiarize and connect OST practitioners with the work of the Afterschool for All Advisory Council, and to provide practitioners the opportunity to share innovative program practices.
Opening remarks featured DCYF Director Maria Su, who spoke about the profound importance and impact of the OST field on the lives of the youth and families of San Francisco, as well as the importance of partnerships in creating systems change. AFA Advisory Council Co-chair Natasha Hoehn, executive director of Silver Giving Foundation, also provided participants with an overview of AFA’s accomplishments in addressing access and program quality issues. A small group activity then gave participants an opportunity to familiarize themselves with several AFA tools (all of which can be found at http://sfafterschoolforall.blogspot.com).
After lunch, participants sorted into four breakout rooms. Facilitators from the co-sponsoring organizations and DCYF guided participants through an exercise where they were asked to discuss programmatic innovations, challenges, and program and systems level solutions around four general themes (staffing, funding, working with schools and supporting academic success, and engaging parents and caregivers.) Participants and facilitators alike were impressed by the depth of innovation taking place in San Francisco OST programs.
Participant evaluations from the event indicate that almost all participants plan to use the quality tools developed by AFA that were featured at the Town Hall, and that more than 90% of participants felt they made a valuable contribution to the discussion about improving the OST field and would like to become more involved in AFA efforts.
A summary report, which the AFA Advisory Council will use to inform the work of AFA for the next year, is available at http://sfafterschoolforall.blogspot.com.
A special thanks to all the co-sponsors: San Francisco’s Department of Children, Youth and Their Families, San Francisco Unified School District, The Human Services Agency, The SF Beacon Initiative, Summer Learning Network, SF Out of School Time Coalition, CCSF’s Child Development and Family Studies Department, SFSU’s Department of Child and Adolescent Development, SF Human Services Agency Office of Early Childcare and Education, Childcare Planning and Advisory Council, Children In Nature Forum, Youth Employment Coalition. Without their support and assistance, this event would never have come together. Special thanks to the host of the event, City College of San Francisco, for providing such a beautiful space.
AFA Advisory Council Produces Maps of Afterschool and Summer Programs for K-8 Students
One of the Afterschool for All (AFA) Advisory Council’s work groups worked with DCYF to create maps of programs operating in summer 2013 and in the 2013-14 school year. The work group and DCYF collected aggregate-level data from the public agencies in San Francisco that operate or fund out of school time programs for K-8 students and collected information from state-licensed providers. The maps indicate the type of program – including those funded by SFUSD’s EXCEL afterschool office, DCYF, or operated by SFUSD’s Early Education Department, the city’s Recreation and Parks Department or licensed, fee-based providers. The mapping demonstrates that every SFUSD elementary and middle school has at least one afterschool program on site, and some schools’ students attend one of up to 29 afterschool on-campus or off-campus programs.
In addition to the maps, the work group also submitted several recommendations to the AFA Advisory Council about the need to improve citywide data collection and sharing across agencies to enhance collaboration.
To view the maps, please visit:
AFA Work Group Updates
On May 15, the AFA Advisory Council’s work groups and projects presented a total of 13 recommendations to the Council for consideration. Below is a summary of the recommendations, all of which were endorsed, and which the Council will be considering these recommendations this summer as it plans for next year.
Financial Sustainability Work Group
This group had three focus areas: capacity mapping, alternate funding, and innovative practices for cost efficiency at the program level. In addition to creating the maps referenced in the article above, the group’s recommendations were:
1. Increase coordination with off-campus OST providers through:
a. DCYF-funded off-campus programs sending a letter to principals of students they serve
b. ExCEL CBO partners working with principals to host partner meetings with on- and off-campus partners each fall
2. Develop a citywide data sharing infrastructure
3. Create messaging around a citywide approach/need for family co-pays for OST programs
4. Update the AFA Resource binder with promising purchasing practices
Summer Work Group
After a busy year, the first ever Summer Work Group presented four recommendations. One data point that informed their recommendations was a parent survey the created and conducted at the March citywide Summer Resource Fair. The survey results indicated that families: are willing to pay a fee for summer programming, want summer programs that last as many weeks as possible and that operate for 8 hours a day or more, and most families want summer programs located close to their home. The survey also indicated most parents learn about summer programs through word of mouth and most learned about the Summer Resource Fair through flyers distributed at schools. Based on these findings, the work group recommended:
1. In addition to the citywide Summer Resource Fair, that there be several school-based information sessions for parents about summer options
2. All public funders of summer programs should adopt the AFA Summer Quality tools and that more professional development needs to be offered for all summer program staff
3. Communication with families about summer program options could be enhanced through some changes to several existing mechanisms, including the Summer Resource Fair and the SFKids.org website
4. The AFA Advisory Council should continue to focus on summer either by embedding it into other work group’s efforts or a summer-specific work group
The Council also received recommendations from several AFA-sponsored projects including the following:
- · AFA’s School Loop Pilot: The recommendation was to continue to support the pilot, which is an effort to give OST staff that work for CBOs access to student-level school data (such as homework assignments, assignment grades, school day attendance, etc) so that they can adjust their programming and practice to support students’ individual needs. Currently CBO staff working in OST programs are not given access to this type of information.
- · AFA’s Middle School Math Common Core Learning Circle: With the support of the Silver Giving Foundation, AFA sponsored a learning circle with 5 CBOs working at 5 schools that allowed them to learn about the Math Common Core Standards and explore how to incorporate or reinforce them in their OST program. The learning circle participants recommended that the Council support more professional development like the learning circle, work to enhance school day and OST partnerships, and enhance existing evaluation and accountability efforts to encompass OST’s role in supporting the Common Core standards and habits of mind.
- · AFA’s Quality Entity: Based on looking at national models and the feedback from the AFA Town Hall, the Council recommended that it devote resources and energy to developing a “quality entity” that would support the quality of all OST providers in San Francisco working with K-12 students. This quality entity would provide citywide trainings, professional development, and networking opportunities to support the ongoing improvement of program quality across OST programs.
Out of School Time News
SFUSD ExCEL Office Receives $4 Million in Federal Afterschool Funds
SFUSD’s ExCEL Afterschool Office received good news from the California Department of Education in April. SFUSD was awarded more than $4 million in federal 21st Century Community Learning Center funding. Fourteen SFUSD high schools were awarded more than $2 million grants through the 21st Century High School After School Safety and Enrichment for Teens (ASSETs) Program. ASSETs provides incentives for establishing before- and after-school enrichment programs that unite schools and communities to provide academic support, safe and constructive activities for teens, and assistance in passing the California High School Exit Exam. Each program stresses three elements: academic assistance, educational enrichment, and family literacy services.
In addition, 34 SFUSD elementary and middle schools received almost $2 million dollars worth of funding through the 21st Century Community Learning Centers Program, which is nearly 90% of what had been requested. The CCLC Program provides funding to create incentives for establishing out of school time enrichment programs that provide academic assistance, educational enrichment, and family literacy services. The programs must operate during every school day and can also operate during summer and vacation days.
DCYF Announces 2013-16 Grant Awards
In April, DCYF announced the recipients of the Out of School Time (serving K-8 youth) and Youth Leadership, Empowerment, and Development (serving youth ages 13 to 21) funds from its 2013-2016 Request for Proposals. More than $20 million in funds were granted to a variety of CBOs working with youth across the city. Many of the programs will start serving youth this summer. Please visit the DCYF website at www.DCYF.org for a list of award recipients, information about how funding decisions were made, and background documents for the competitive bidding process and RFP.
CNYD Closes but Its Resources Continue to Support the Field
After 20 years of strong commitment to supporting and deepening the work of youth organizations, youth workers, and educators, the Community Network for Youth Development (CNYD) closed on April 30, 2013. CNYD staff expressed their gratitude to the talented CNYD team members who made their work possible and to the dedicated and committed practitioners and leaders, many of them DCYF-funded grantees, who they felt privileged to support.
To ensure the quality work of CNYD continues, the organizational leadership worked to ensure that many of their most useful training resources are still available to the field. Please visit www.CNYD.org for links to various websites where the following CNYF training resources are available for download at no-cost:
- · The Youth Development Guide
- · An Introduction to Youth Development Training: Staff Facilitator’s Guide
- · Making it Happen: Relationship Building Staff Training Module
- · Making it Happen: Youth Participation Staff Training Module
- · Making it Happen: Skill Building Staff Training Module
Events and Trainings
7th Annual Summer Math, Science, and Career Technical Education Conference
June 4-5 from 9:00-4:30pm at Diego Rivera Theatre, Main Campus, City College, 50 Phelan Ave. San Francisco
The 7th Annual Math, Science, and CTE Conference for K-12 Teachers, Community College & Future Teachers is coming up in June. The conference will feature workshops to support the content areas and curriculum of science, math, and career/technical education for teachers and future teachers. Visit www.ccsf.edu for enrollment information or call PDP at the CDEV Dept. at 415-452-5605.
National Summer Learning Day – June 21
Summer Learning Day is a national awareness day to highlight the importance of summertime programs and services. Show your support for quality summer programming and host a Summer Learning Day event at your site during the week of June 17 – June 21st. Summer Learning Day events can range from open houses and fairs to asking elected officials to visit your program. For a list of ideas and to register your event visit: http://www.summerlearning.org/?page=summer_learning_day
Blink Equity-Action Workshop
Thurs‐Fri, June 27‐28, 2013; 9am‐3pm at SMART in San Francisco, CA
In summer 2013, Blink is offering a two‐day Equity =Action workshop. This in‐depth professional growth opportunity is designed as a collaborative, professional, practice‐focused occasion for educators who are striving to help each and every student to thrive. Blink defines an “educator” as someone who formally or informally contributes to the growth and learning of children and youth: teachers, school staff and administrators, mentors, advisors, parents/guardians, coaches, community organizers, and board members of schools and community organizations who work with or for preK‐college students. This workshop is for you.
Registration for City College of San Francisco Summer Courses Now Open
The summer enrollment period is open at City College of San Francisco. Enroll now for Child Development (CDEV) and General Education (GE) courses. City College is featuring many summer courses and the largest summer school schedule in history! Enroll now! Visit www.ccsf.edu for enrollment information or call PDP at the CDEV Dept. at 415-452-5605.
Integrated Learning Summer Institute – August 13-15
Improve student and teacher engagement with creativity, rigor and accountability. Join K-12 teachers, administrators, content-specialists and teaching artists for three days of dynamic speakers and mini-courses with leading edge practices on Common Core & Assessment, Equity, Arts Integration, Math, Science & Environment, Frameworks, and Digital Media. To register, click here:
All OOSA Trainings Free for a Limited Time!
Take advantage of this wonderful opportunity to train you or your staff in specific important aspects of running a successful OST program. Subject include: Fieldtrips 101, Setting Rules and Expectations, Building Community, and many more! Follow this link to learn more: http://learn.oosaonline.com/
Reports and Resources
Wallace Foundation: Strong Financial Management = Strong Nonprofit
Just like for-profit businesses, not-for-profits – including after-school organizations – need sound financial management to ensure they can deliver the best services possible. Launched this spring, StrongNonprofits.org (a Wallace Foundation Web site) provides users who want to develop their nonprofit financial management muscle with more than 60 free how-to’s, tools and articles assembled by Fiscal Management Associates, a leading national consulting firm building nonprofit fiscal strength.
Free Office Supplies, Furniture, and Electronics for SF Nonprofits
The San Francisco Department of the Environment’s Virtual Warehouse is an online items exchange system for City-owned surplus materials. Help reduce, reuse, and achieve zero waste by requesting reusable furniture, office supplies, electronics, and much more for FREE!
Nominations Open Until May 31 for Youth Warriors Fellowship
DCYF’s Youth Empowerment Fund (YEF) is proud to sponsor the 2013-2014 Youth Warrior Award & Fellowship. YEF requests community-based organizations, schools, and other youth agencies to nominate up to 2 youth (1 self-identified male and 1 self-identified female) for the Youth Warrior Award & Fellowship, in which 16 youth will be chosen to participate. Youth Warriors have made both a commitment to bettering themselves as well as the community around them and have overcome challenges on their path to becoming positive and motivated change-makers. By honoring and highlighting these remarkable Youth Warriors and providing leadership trainings and opportunities, we hope to not only empower, but also equip them with the skills and tools to continue being passionate and effective leaders in their communities.
This 10-month fellowship will train Youth Warriors to improve their public speaking, facilitation, public policy, and advocacy skills. The summer component of the fellowship will also focus on learning about the history, culture, and issues youth face in various San Francisco neighborhoods. Youth Warriors will use their newly developed skills to lead Youth Advocacy Day in the spring of 2014- a historic day of authentic youth civic engagement where high school students come to City Hall and meet with elected officials to make their voices heard about issues that affect young people. Youth Warriors will also have a chance to meet their state elected officials in Sacramento during the Spring YEF State Capitol Trip. Upon completion of the fellowship, Youth Warriors will be awarded an $800 educational scholarship and certificate during the Youth Warrior Awards Ceremony. Go to https://www.surveymonkey.com/s/YouthWarriors to submit a nomination.
SF Summer Reading Teen Scholarships Available
San Francisco Supervisor Mark Farrell is partnering with San Francisco Public Library’s SF Summer Read 2013 program to offer college scholarships. Four (4) $5,000 scholarships will be available for middle or high school students who read 30 hours AND publish five (5) book reviews through the Library’s online summer reading program at sfpl.org/summerread. Every SF teen (ages 13-18) who fulfills these requirements will be entered into a random drawing and be eligible to earn these scholarships. For more information, go to sfpl.org/summerread and/or ask your youth librarian at any San Francisco Public Library. Scholarships with be administered as 529 accounts through ScholarShare.
The Power of Discovery: STEM2 is a partnership between the California Afterschool Network and the California STEM Learning Network made possible with the generous support from the S.D. Bechtel, Jr.Foundation, The Noyce Foundation, The Samueli Foundation, and the Packard Foundation. The initiative seeks to increase quality STEM learning opportunities in out of school time programs in California. CAN recently unveiled the new power of discovery Virtual Innovation Support Center. This web portal offers access to assessment and planning tools, curriculum and activities, funding, and professional development opportunities to advance quality STEM learning. Learn more at www.powerofdiscovery.org
California Department of Education: California After School Resource Center and Safe and Caring Schools Series
The California After School Resource Center (CASRC), administered for the California Department of Education, has tons of free online trainings and curricula and activities you can borrow for no charge. Below are a few of their offerings:
- · Check out the Physical Activity 2: Maximize Potential online training. Learn how to maximize an existing physical activity program by setting meaningful, achievable goals. Learn to set goals to provide students with 30 to 60 minutes of daily physical activity and a variety of activity options.
- · Practical Strategies for Involving Students in the Learning Process offers ideas for facilitating active learning for students. Each of the ten chapters is devoted to a different aspect of classroom or group management, from creating a structured environment to managing movement, teaching to all learning modalities, presenting with confidence, and incorporating music, visuals, and technology.
- · Conflict Mediation: Names (DVD) shows how differences can create conflict and how students help other students understand those differences and resolve conflicts through mediation. The accompanying leader’s guide includes an overview of the mediation process, tips for setting up a student conflict mediation program, discussion questions, and role-play prompts for students.
Job and Funding Opportunities
Jamestown Community Center Seeks New Education Director
The Education Director is responsible for providing strategic direction and detailed management of Jamestown’s academic and enrichment programs for school-aged youth and the early education program for children ages 0 – 5 and their parents. Jamestown’s academic program currently includes two components: 1) One on One Tutoring Program offering individual academic support to young people from ages 8 to 18 years old and 2) a reading program that trains 8th graders to engage in literacy activities and reading with small groups of 2nd graders. Finally, the early education program offers weekly classes, workshops, and events, all aimed at increasing parents’ knowledge and skills for preparing their children for school.
The Education Director is charged with continuously strengthening the quality of the programs
If interested, please send a resume and cover letter to:
Michael Andolina, Education Director Telephone: (415) 647-4709 x124, Jamestown Community Center Fax: (415) 647-4718, 3382 26th Street, San Francisco, CA 94110, E-mail: firstname.lastname@example.org
Fuel Up to Play 60 Up to $4,000 per year is available to any qualifying K-12 school enrolled in Fuel Up to Play 60. The competitive, nationwide funding program can help your school jumpstart and sustain healthy nutrition and physical activity improvements. To learn more about these opportunities, visit http://school.fueluptoplay60.com/funds/funds_for_futp60.php <http://r20.rs6.net/tn.jsp?e=0017YF7j-1CyC_49A2h012nuCe2l2dXSrLlfu1ECaAiZq6ZyjrfW65W__suRnz9WxTHvvNiVbHvyR5edVIqzGFRjug2lfsYyPV8MB5J5_tWjxQu7xDjoP5DRWzT2uQPYNZjFDYkSJB3rmzXqzZ_pbSHlAs7_9U3qtYPdEPWIZP_4Jw=> . The next funding application is due June 4, 2013.
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