District Clerk

The Organization:
The Midpeninsula Regional Open Space District’s purpose is to purchase, permanently protect, and restore lands forming a regional open space greenbelt, preserve unspoiled wilderness, wildlife habitat, watershed, viewshed, and fragile ecosystems, and provide opportunities for low-intensity recreation and environmental education. The District also participates in cooperative efforts such as the Bay Trail, Ridge Trail, and Skyline-to-the-Sea Trail, which are regional trail systems in the Bay Area that include District lands.
The District has permanently preserved over 60,000 acres of mountainous, foothill, and bayland open space, creating 26 open space preserves (24 of which are open to the public). The District covers an area of 550 square miles and includes 17 cities (Atherton, Cupertino, East Palo Alto, Half Moon Bay, Los Altos, Los Altos Hills, Los Gatos, Menlo Park, Monte Sereno, Mountain View, Palo Alto, Portola Valley, Redwood City, San Carlos, Saratoga, Sunnyvale, and Woodside). The District office is located in Los Altos, CA.
The Position:
Midpeninsula Regional Open Space District is looking for a dedicated individual with strong initiative and detail orientation to plan, organize, and oversee the activities, services, and operations of the District Clerk function, including preparation of District Board agendas, minutes, actions, ordinances, and resolutions, maintaining official District documents and records, and conducting District elections; to provide highly responsible, complex, and pro-active administrative support to the General Manager and the District Board; and to coordinate assigned activities with those of other District departments in a collaborative manner.
The incumbent will attend all regular and standing Board of Director meetings; record all official proceedings; prepare public notifications, agendas, minutes, and other documents; certify ordinances, resolutions, agreements, and other official documents; publish, file, and index all proceedings of the Board; administer the public meeting process for Board meetings; coordinate development of public meeting packets and public notices of meetings in accordance with various government code requirements and legal deadlines; conduct District elections and special elections; and serve as filing officer for Fair Political Practices Commission (FPPC) for campaign disclosure filings.
The incumbent will also oversee the operations of the District-wide records management program and records preservation and destruction; set and ensure legal compliance retention schedules for District records; develop and update records retention policies and procedures; ensure compliance with the Public Records Act, the Freedom of Information Act, and the Brown Act; and maintain custody of District Seal.
Finally, the incumbent will direct and coordinate the work plan of assigned staff; participate in the selection of, train, motivate, and evaluate assigned staff; represent the District Clerk function to other departments, elected officials, and outside agencies; explain and interpret assigned programs, policies, and activities; prepare a wide variety of correspondence, agendas, reports, procedures, ordinances, and other written materials; research, analyze, and compile data for a variety of special projects and assignments; attend and participate in professional group meetings and committees; monitor and implement changes in laws, regulations, and technology that may affect District program operations; implement policy and procedural changes; and respond to difficult and sensitive public inquiries and complaints and assist with resolutions and alternative recommendations.
Minimum Qualifications:
EDUCATION: Equivalent to graduation from an accredited four-year college or university with major coursework in public administration, business administration, or a closely related field.
EXPERIENCE: Four (4) years of increasingly responsible administrative experience in a municipal government agency, preferably within a District and/or City Clerk office.
The Examination Process:
Final Filing Date:
April 16, 2013. To apply, candidates must submit a fully completed and signed District application and resume to Koff & Associates, Inc., 6400 Hollis Street, Suite 5, Emeryville, CA 94608 by April 16, 2013. An application can be obtained by contacting Koff & Associates, Inc. at www.koffassociates.com.
Selection Procedures:
After the final filing date of April 16, 2013, application packets will be reviewed. Candidates with qualifications best meeting the needs of Midpeninsula Regional Open Space District will be invited to participate in an interview process. Midpeninsula Regional Open Space District will make the final decision regarding a candidate’s eligibility. All applicants will be notified by mail regarding further participation in the selection process. Travel costs are at the applicant’s expense. Applicants considered for appointment will be required to undergo a post-job offer, pre-employment background investigation.
* Retirement Program: 2.5% at 55 or 2% at 62 plan depending on member’s CalPERS status at time of enrollment. * The District provides comprehensive health, dental, vision, life and AD&D, and long-term disability insurance programs. * Leaves: Vacation: Accrual starts at 15 days per year. Personal Leave: 36 hours of leave per year. Administrative Leave: Exempt positions receive up to 40 hours per year. Holidays: 11 paid holidays per year. Sick Leave: 12 days per year; no cap on accumulation.
Midpeninsula Regional Open Space District is an equal opportunity employer encouraging workforce diversity.
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