W. Haywood Burns Institute
Hello Friends of the Burns Institute,
   Happy New Year!
    We could really use some help battling injustice this year and we’re looking for a few good people. Please help us spread the word or apply if you think you’ve got what it takes to fill either of the two the open positions below.
Specifically we are looking for a full-time Site Manager and a part-time Operations Assistant. Please include in the subject of your email the position you are applying for. Scroll down for job descriptions.
Site Manager
Reports to:
Site Management Director
  • Serve as the lead for BI assessments and trainings;
  • Regularly attend local advisory board and subcommittee meetings;
  • Supervise, collaborate and provide expert technical assistance to each local site coordinator and the local advisory bodies, particularly the chairs, to explain all aspects of the BI process;
  • Conduct orientation to any new stakeholders to the BI process;
  • Develop “site specific” strategies to analyze juvenile justice data, policies and practices that may affect racial disparity;
  • Facilitate productive communication among key stakeholders to ensure their consistent participation in the BI site-based process;
  • Supervise implementation of the BI’s self-evaluation process on the local level;
  • Understand and analyze quantitative and qualitative data with great facility; and
  • Work with BI communications staff to promote success and noteworthy activities in each site
The ideal candidate is a resourceful forward thinker with a minimum of 3 years experience in the field of juvenile justice reform.
The successful applicant is also highly organized, proactive, self-starting and possesses excellent written and oral communication skills. Importantly, the successful applicant speaks publicly with ease; to different sized groups and diverse audiences.
The ideal candidate:
  • Is able work collaboratively as part of a team
  • Demonstrates confidence making strategic decisions about the best course of action in sites.
  • Capable of interacting diplomatically with a wide range of professionals including judges, chief probation officers, detention directors, lawyers, community leaders, public officials, parents and youth
  • Possesses tact, discretion and sound judgment and
  • Is able to function in a confidential capacity
  • Must be able to travel up to 70 percent of the time.
Bi-lingual and bi-cultural candidates are particularly desired.
Technical Skills:
Strong computer skills are required. Working knowledge of the following programs are required to succeed in this position.
  • Microsoft Office
  • Microsoft Excel
  • Microsoft Powerpoint
Classification: Exempt
Salary: Commensurate with experience
Hours: Full-time
Benefits: 401(k), Medical, dental, vision.
Location: Based in San Francisco office. Travel required up to 70 percent of the time.
How to Apply
APPLY IMMEDIATELY by sending a letter of interest, resume, references and a brief, unedited writing sample to ablackmon@burnsinstitute.org. Applications will remain open until the position is filled. Please use “Site Manager” as the subject of your email. Only complete applications will be reviewed. It is preferred that all materials be submitted via email. If emailing is not possible, please send materials to W. Haywood Burns Institute, 180 Howard Street, Suite 320, San Francisco, CA 94105. Please do not split a submission between email and regular post.
Operations Assistant
Reports To:  Director of Finance and Operations
-Daily office coverage and cleanliness
– Make weekly bank deposits
– Assistance with correspondence. Including but not limited to: mailings, emails and contacts including individual donor engagement
– Assist program managers with travel and projects including, photocopies, shipping and receiving, meeting follow-up, filing, etc.
– Work with Executive Assistant/Operations Manager to order break-room/office supplies and meeting materials for monthly meetings and trainings
– Work with Executive Assistant/Operations Manager to maintain office inventory and equipment including printer, phones, video conferencing and cloud-based technologies and engage technology vendors and consultants
– Support staff with technology systems
– Maintain records for contracts, business registrations, and insurance enrollments
– Other duties as assigned by management including filing, random assignments and offsite meetings
Human Resources
– Works closely with the Director to provide staff support with specific knowledge of HR regulations and assist with monitoring compliance with local, state and federal employment laws
– Work with program managers to collect timesheets; develop and distribute quarterly timesheet reports, and vacation/sick balances
– Distribute bi-monthly payroll and employee benefits materials as requested
– Coordinate personnel files and HR documents and prepare new employee and volunteer orientation packets
– Facilitate staff and office appreciation events
– Process and maintain confidential documents and information
– Provide and produce appropriate paperwork for benefits enrollment, termination and changes; assist with conducting periodic benefits training sessions with employees, develop leave plans with employees
– Assist with materials for annual employee review process and ensure a standardized tool is used throughout the organization
– Assist with annual review of employee handbooks
– Assist with monitoring insurance broker deadlines to ensure compliance including workers compensation, professional liability and general liability
– Work with Executive Assistant/Operations Manager to maintain health and safety requirements as required by building management
Skills and Qualifications
– Ability to maintain confidential information
– Ability to analyze payroll and benefits costs
– A successful track record in setting priorities; excellent analytic and quantitative skills; keen organization and problem-solving skills which support and enable sound decision making
– Proficiency with computer operations and programs, including Microsoft Excel, Word, Access and Outlook
– Excellent written, communication and organizational skills-good attention to detail, well organized and flexible in a dynamic environment
– Self-motivated-proven ability to exercise great initiative and independent judgment
– Strong time management and multi-tasking skills
– Ability to work well with diverse groups and populations
– Knowledge of state and federal employment regulations
       – Experience with non-profit HR and administration
       – Multi-site experience
       – Experience in a professional service or entrepreneurial environment
       – BA in human resources management, business management or related field
      – Minimum 2 years experience with escalating responsibility managing human resources
Classification: Non-Exempt
Salary: $20-$25/Hour depending on experience
Hours: Part-time, 24-30 hours a week with possibility to expand to full time, one year commitment requested
Benefits: N/A
Location: Based in San Francisco office
How to Apply
Send resume, cover letter including three references, and salary history toablackmon@burnsinstitute.org. Please use “Operations Assistant” as the subject of youremail.No  phone calls please!
Both positions open until filled.
The W. Haywood Burns Institute is an equal opportunity employer. People of color, women, and people with disabilities are strongly encouraged to apply. Only candidates selected for interview will be contacted. No relocation funds are available.
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