Program Coordinator

California Endowment Oakland, California

The Program Coordinator has significant project management and quality assurance responsibilities and serves as the principal contact with the directors of Health Communities North and South. This position is responsible for managing a significant body of information and skills related to coordinating internal and external meetings. The program coordinator also participates in activities and events, and assists with coordination of regional sponsorships and is the BHC portal administrator. This position reports to the Director, Healthy Communities North.

Position Accountabilities:

The Program Coordinator will assist the Directors in the overall coordination of the regional office, including logistical support to meetings and other events to ensure successful outcomes; locates meeting sites and arranges catering, audiovisual and other room/meeting requirements, provides other meeting support such as agenda and materials preparation and dissimination. The program coordinator is also responsible for ensuring reimbursements are handled in a timely manner.

In addition, this position will also plan and develop communications for BHC related convenings, and share BHC team experiences in the field and related program activity.

Portal Administrative Management. Remain abreast of current research, activities, and trends in the issues related to the priorities of the BHC program area by uploading related conferences, meetings and other events to BHC community portal.

Internal engagement. Work collaboratively and participate in cross-disciplinary teams with colleagues at the Foundation or on other additional special assignments, as requested by Director for Healthy Communities Northern and Southern Region.

External engagement. Organize, coordinate and attend events with funders, grantees, grant seekers and other constituents of the regional grantees and the Foundation.

With the direction of Directors assist to process sponsorship applications, coordinate advertising for sponsored event with communications department and manages departmental sponsorship budget.

Reports and Communications. Works with Directors to prepare reports and presentations to update the Senior Vice President of Healthy Communities, and Foundation Executive Leadership.


Creative and analytical thinker, innovative and pragmatic with a high degree of receptivity to other fields and new ideas. Possess a keen intellect and have a fundamental affinity for dealing with complex issues.

Should be an intellectually curious and interdisciplinary thinker and be able to distill ideas, clarify issues and have the intellectual depth and pragmatic know-how to be able to facilitate dialogue among colleagues, peers and a variety of different constituencies.

Must have excellent written and oral communication skills and be able to think on his/her feet while dealing practically with sometimes conflicting demands and expectations.

Should have exceptional organizational and administrative skills, and be able to manage multiple tasks simultaneously. The ability to plan, set goals and objectives, organize and follow- through is important.

Must have exceptional standards of professionalism; high integrity, honesty and a commitment to quality in all aspects of one’s performance are expected. A strong work ethic, high-energy level and a sincere sense of dedication to the mission of The Endowment are essential.

Proficiency in Microsoft Office.

Ability to communicate with diverse populations.

Ability to work collaboratively and in a team-oriented environment.

Minimum Education:

Undergraduate degree preferred or equivalent experience.

Minimum Experience:

3-5 years of administrative experience that includes arranging and coordinating events and large meetings.

About The California Endowment

The California Endowment, established in 1996, is a private, statewide health care foundation. Since its inception, The Endowment has made roughly 10,000 grants totaling more than $1.8 billion to community-based organizations throughout the state. Its mission is to expand access to affordable, quality health care for underserved individuals and communities, and to promote fundamental improvements in the health status of all Californians.

Through its programs, The Endowment employs a spectrum of approaches including grant making, policy and advocacy, convenings and supporting research. The Endowment has adopted a grassroots, regional orientation for its work to ensure a better understanding of the unique assets and needs of California’s diverse people and their communities. The Endowment is headquartered in Los Angeles with additional offices in Fresno, Oakland, San Diego and Sacramento.


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