920 Public Service Aide – Assistant To Professionals

Recruitment #TEX-9920-059031

 Department:      Adult Probation

Analyst:     Kristin Kogure

Date Opened:    5/30/2012 8:00:00 AM

Filing Deadline:    Continuous

Salary:    $16.25 – $16.25/hour; $2,817.00 – $2,817.00/month; $33,800.00 – $33,800.00/year

Job Type:     Temporary Exempt

Employment Type:     As-Needed

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FINAL FILING DATE:  File immediately.  Open Until Filled. Interested candidates are encouraged to apply immediately. Interviews may be held at  anytime.

Appointment Type:

This is a temporary exempt as-needed appointment not to exceed 520 hours.  Exempt appointees serve at the Appointing Officer’s discretion.


The positions in the Public Service Aide series are designed to offer various types of trainee or entry level opportunities in a variety of settings, as a part of the Mayor’s Summer Youth Program for assisting youths between the ages of 18-24 years of age.  These positions provide an introduction to career options and role models while allowing incumbents to learn about the work environment.

The Adult Probation Department is committed to providing qualified candidates with valuable work experience in Probation Services. This assignment provides comprehensive administrative exposure to probation services and supervision and can be extremely beneficial in preparing for a career in administration services for probation, parole and public government entities. These positions are located in several areas within the Department and the following are the description of the positions:


Under supervision, the Probation Aide will assist the Adult Probation Department’s staff with the functioning of the program at all levels. The Probation Aide duties include; however, are not limited to the following: support program staff; escort probationers to designated areas within the department; maintain attendance, progress, and other reports; identify and order supplies; liaison between Deputy Probation Officer, Sheriff’s Department and District Attorney’s Office; prepare unit for daily routine operations; and outreach with outside agencies and programs in order to collect program materials and information about support services.


Under general supervision, the Administrative Aide will assist the Administration and Finance Division with routine work and special projects for the Adult Probation Department.  The Administrative Aide duties include, however are not limited to assisting with budget development and preparation, accounting, gathering information for grant reporting requirements, professional service contacts, capital and facilities improvement, statistical gathering, developing administrative systems for tracking and monitoring data, organizing department policy and procedures, various fiscal and administrative reports such as the annual report and reports required to funding agencies.  This position offers the opportunity for exposure to all aspects of City and County of San Francisco Administrative functions.


The Adult Probation Department is located at the Hall of Justice, 880 Bryant Street, Room 200.  Work hours will be scheduled as needed, Monday – Friday, 8:00 a.m. – 5:00 p.m.


For position #1: Applicants must be high school graduates who are currently enrolled in an accredited college or university, if you do not meet this standard, please do not apply for this position.

For position #2: Applicants must have completed one year (equivalent to 30 semester units or 45 quarter units) of education towards a Bachelor’s Degree from an accredited college or university with major course work in Business Administration, Finance, Accounting or closely related field.


·        Computer-literate performer with software experience covering wide variety of applications

·        Strong organizational skills

·        Ability to communicate effectively, verbally and in writing.

·        Possesses human relations skills required to interact effectively with coworkers, other agencies and the public.

·        Ability to self motivate and work independently with appropriate supervision

·        Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects.


Background clearance required:  Prior to employment with the Adult Probation Department, criminal records will be carefully reviewed; candidates who do not report their complete criminal records on their applications will be disqualified. If selected, candidate must clear Department of Justice and Federal Bureau of Investigation fingerprinting, in order to determine eligibility for criminal history clearance.

Per San Francisco Civil Service Commission Rule 110.9.1 every applicant must possess and maintain the qualifications required by law and the examination (job) announcement.  Failure to obtain and maintain qualifications may result in termination of employment with the Adult Probation Department.


Interested applicants must submit a City and County of San Francisco Employment Application.  Applications for this position are being accepted through an online process only.  Visit www.jobaps.com/sf to begin the application process by registering an account.

• Click on “Apply” above • Follow instructions given on the screen

Applications for this recruitment process will be accepted on a continuous basis and may close at anytime.  Interested candidates are encouraged to immediately apply.

Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.  Computer kiosks are available for public use in the lobby of the Department of Human Resources, 1 South Van Ness, 4th Floor, San Francisco. The hours of operation are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

Please contact Kristin Kogure at (415) 553-1689, or by email atKristin.Kogure@sfgov.org   if you have any questions regarding this recruitment or application process.


Verification of the minimum qualification(s) may be required at any point in the selection process.  When verification is requested, a copy of a diploma or transcripts must be submitted to verify education. Failure to submit verification documentation, if requested, may result in rejection of application or ineligibility for employment.  All statements made in the selection process may be subject to verification.


Application materials will be screened for relevant qualifying experience and education. Additional mechanisms may be implemented in order to determine candidate’s qualifications.  Only those applicants who most closely meet the needs of the Department will be invited to continue in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement in the process.

GENERAL NOTES: Applicants are encouraged to keep copies of all documents submitted.  Submitted documents become a permanent part of the examination records and will not be returned.  The hiring department may require applicants to submit the same document(s) and/or additional documents at a later date.

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Applicants with disabilities requiring reasonable accommodation for this process may contact the examination analyst by telephone at (415) 553-1689 (voice) or if hearing impaired (415) 557-4810 (TDD) or in writing (specify #9920 Position #1 and/or #2) to Adult Probation Department, Personnel Office, 880 Bryant Street, Room 200, San Francisco, CA 94103 as soon as possible.


The City and County of San Francisco is an Equal Opportunity Employer

Micki Callahan, Human Resources Director

Department of Human Resources

Announcement # 059031

Issued: May  30, 2012

ADP/KK (415) 553-1689


All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute2% of pre-tax compensation to fund retiree healthcare. In addition, most employeesare required to make a member contribution towards retirement, typically a 7.5% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

Click on a link below to apply for this position:

Fill out the Application NOW using the Internet.

We encourage you to submit your application on-line as this is the preferred application method. If you experience difficulties, please contact the exam analyst at the phone number listed on the above announcement.

Contact us via conventional means.

You may contact us by phone at (415) 557-4800, or apply for a job in person at the Department of Human Resources.

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